Automate Your Success

Vandiere Inc.

Automating Creativity for Fashion Marketing

Vandiere Inc. is a whirlwind of creative energy; a fashion marketing agency where 50 passionate minds work tirelessly to push the boundaries of marketing. From cutting-edge campaigns to daring concepts, their creativity knows no limits. But, behind the scenes, their system was a different story. It was a complete mess.

Creative assets were scattered all over the place. Deadlines were constantly slipping through the cracks. Communication between teams was more like a game of broken telephone. Their brilliance was buried under a mountain of chaos, and they knew it.

The Challenge

Vandiere needed more than just a few tweaks; they needed a system that could help them manage creative assets, collaborate seamlessly across teams, and stay on top of every deadline without the constant stress.

Their team, like many creative agencies, was drowning in disorganization. Missed deadlines, misplaced assets, and inefficient communication were starting to put a strain on their campaigns and creativity.

How Fluence Helped

When Nooa, the mastermind behind Fluence, took a look at Vandiere’s workflow, he didn’t just see chaos, he saw an opportunity. “This isn’t a mess,” he said, sipping his coffee with a grin. “This is an opportunity to make organization cool again.” And that’s when Fluence went to work.

• Centralized Creative Database: Fluence built a custom Notion dashboard that became Vandiere’s creative hub. Every asset was tagged with relevant details, client, campaign, usage date, so finding the right asset was no longer a scavenger hunt. What used to take 30 minutes now took 10 seconds.

• Automated Task Timelines: Josué, our automation wizard, got to work. Every campaign timeline was automated with reminders, progress updates, and notifications. No more missed deadlines. Teams got a gentle nudge when it was time to act, and nothing slipped through the cracks.

• Real-Time Collaboration Space: Fluence’s shared workspace allowed teams to give instant feedback and stay on top of every update. Designers, copywriters, and strategists could collaborate in real-time, ensuring that everyone was aligned and nothing was overlooked.

The Outcome

Within weeks of implementing Fluence’s systems, Vandiere was no longer scrambling to hit deadlines, they were celebrating their best quarter yet. Their campaigns became more streamlined, sharper, and more effective than ever.

Vandiere saw a 30% increase in efficiency. Deadlines were no longer a worry, their creative database was a masterpiece, and collaboration among teams was smooth. Their creativity was no longer bogged down by disorganization, it was amplified by Fluence’s seamless systems.

And for the final touch? Angie, our resident marketing guru, suggested they bring a little quirky fun into the mix. Her innovative marketing ideas brought a breath of fresh air into Vandiere's office. And that’s the essence of Vandiere’s success, they combine the right systems with just the right amount of creativity.

The Value Fluence Brought

Fluence didn’t just organize Vandiere’s chaos. We helped them unlock their true potential. Whether it’s organizing creative assets, keeping everyone on the same page, or ensuring deadlines are met, Fluence turned their “mess” into the perfect formula for success.

Vandiere Inc. went from scrambling to organized brilliance, reducing campaign delivery time by 30% and ensuring their creative genius wasn’t held back by disorganization. For anyone facing a similar challenge, Fluence doesn’t just provide systems, we help you create systems that elevate your creativity and efficiency.

In just a few weeks, Vanderie wasn’t just on time, they were better, faster, and more creative than ever. Because with Fluence, organizing chaos isn’t just possible, it’s an opportunity to make something extraordinary. Want to see similar results? Book a call today!

Online Shopping Inc.

Online Shopping Inc. was a vibrant, fast-growing e-commerce startup brimming with energy and ambition. They had a flair for fashion-forward products and a customer base that couldn’t get enough. But there was one problem: their systems couldn’t keep up with their big ideas.

Suppliers were disorganized, deadlines were missed, and the team was constantly overwhelmed by a growing database of sales and customer data. Their energy was contagious, but their operations were chaotic.

The Challenge

They were struggling to manage supplier communication, marketing campaigns, and a growing database. The lack of organization was starting to hold them back, preventing them from scaling as quickly as they wanted.

How Fluence Helped

That’s when Fluence stepped in. Nooa wasted no time and dove straight into the heart of the problem. “You’re like a team of dreamers with no calendar app,” he joked, sipping his coffee as he observed the madness. Josue immediately got to work automating everything, and Angie? Well, she brought her signature quirkiness to the table. Here’s how we turned their chaos into an organized, well-oiled machine:

• Automated Supplier Communication: We set up a shared Notion workspace where suppliers could upload updates, check timelines, and track order statuses. Josue’s automations made sure suppliers got timely reminders, reducing shipment delays by 25%. Suddenly, the phone calls asking, "Where’s my order?" were replaced with updates coming to them.

• Data Consolidation: Sales and customer data were all over the place. So we created a centralized dashboard that brought everything into one view, giving the team clear insights into sales trends, inventory needs, and customer behavior—all in one place.

• Cross-Department Collaboration: Communication between marketing, logistics, and suppliers was a mess. We introduced a campaign coordination system that allowed real-time updates, ensuring every department was on the same page. No more crossed wires.

The Outcome

Within just three months, Online Shopping Inc. was able to launch campaigns 20% faster and reduce supplier errors by 25%. Their customers took notice, too, and they quickly became a favorite in the market for their reliability. What started as a chaotic startup was now running smoothly, thanks to Fluence.

And Angie? Well, she wasn’t about to let the hard work go unnoticed. “Let’s turn your chaos into content!” she suggested, and thus, the “Behind the Screens” series was born. The team started sharing how Fluence helped them juggle orders, campaigns, and even the occasional office dog appearance. The world got to see their transformation in real-time, and their audience loved it.

The Solution, Step by Step:

1. Supplier Communication Portal: We gave them a shared Notion workspace, making it easier for suppliers to keep track of orders and timelines. Josue’s automations made sure updates were always on time, preventing errors before they became problems.

2. Integrated Analytics Dashboard: No more hunting for data! We created a centralized dashboard that tracked all sales and customer data, allowing the team to make better decisions on pricing, inventory, and marketing strategies.

3. Campaign Coordination System: We set up a project board for cross-department collaboration. Marketing, logistics, and suppliers could all see real-time updates, which meant fewer mistakes and missed opportunities.

The Value Fluence Brought

Fluence didn’t just organize their operations—we gave Online Shopping Inc. the foundation they needed to scale quickly and efficiently. With campaigns launching faster and supplier errors dropping, they were able to meet the demands of their young, trend-savvy audience without sacrificing quality.

If your business feels like it’s running on duct tape, Fluence can help you build the systems you need to scale seamlessly. We take your chaos and transform it into consistency, just like we did for Online Shopping Inc.

Fluence helped them turn their big ideas into even bigger realities—and they’re just getting started.

"Absolutely loved collaborating with Nooa! His expertise in Notion is top-notch, and his invaluable insights have significantly boosted my productivity. Whether you're seeking customizations or guidance on integrating Notion into your workflow, he's the guy to talk to."

Scott

The custom dashboards provided by Fluence have significantly improved our decision-making and operational efficiency.

Jake

★★★★★

★★★★★